Privacy Policy

Effective Date: 1 July 2026

Nexis Dental Studio (“Nexis Dental Studio,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information of patients and visitors to our website.

This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website, contact our practice, request an appointment, or otherwise interact with our online services.

Because Nexis Dental Studio is a dental healthcare practice, we take the privacy and security of patient information seriously. Certain information relating to your healthcare may also be protected under applicable federal and state healthcare privacy laws, including the Health Insurance Portability and Accountability Act (“HIPAA”). Where applicable, our use and disclosure of protected health information is governed by our Notice of Privacy Practices.

By using this website, you acknowledge that you have read and understood this Privacy Policy.

1. Information We Collect

Depending on how you interact with Nexis Dental Studio, we may collect information that you voluntarily provide to us, including:

Your name
Email address
Telephone number
Mailing address
Appointment or scheduling information
Insurance information
Information you provide when contacting our practice
Information submitted through website forms
Other information you voluntarily provide when requesting services or communicating with us

Health and Medical Information

If you provide health or dental information through our website, appointment requests, forms, or other communications, that information may constitute protected health information (“PHI”) under HIPAA or other applicable laws.

Please do not submit sensitive medical or dental information through general website forms or ordinary email unless the practice has specifically instructed you to do so through a secure, approved method.

2. Information Collected Automatically

When you visit our website, certain technical information may be collected automatically.

This may include:

IP address
Browser type
Device type
Operating system
Pages visited
Date and time of your visit
Referring website
General website usage information

We may use cookies and similar technologies to help operate, secure, analyze, and improve our website.

3. How We Use Your Information

We may use information collected through our website or provided directly to us to:

Respond to inquiries and requests
Schedule or assist with appointments
Communicate with you about our dental services
Provide information you have requested
Improve our website and patient experience
Maintain website security
Monitor website performance
Respond to technical issues
Comply with applicable legal and regulatory requirements
Protect the rights, safety, and property of Nexis Dental Studio, our patients, and others

Where required by law, we will obtain your consent before using your information for marketing or other purposes requiring consent.

4. Patient Information and HIPAA

Nexis Dental Studio recognizes that information relating to your dental care is sensitive.

When information constitutes protected health information under HIPAA, Nexis Dental Studio will handle that information in accordance with applicable HIPAA requirements and our Notice of Privacy Practices.

This website Privacy Policy primarily describes information collected through our website and online interactions. It does not replace the practice's Notice of Privacy Practices or other patient privacy documentation.

For information regarding how Nexis Dental Studio uses and discloses protected health information, please refer to our Notice of Privacy Practices.

5. How Long We Retain Information

We retain personal information for only as long as reasonably necessary for the purposes for which it was collected, to maintain appropriate business and patient records, to comply with applicable legal and regulatory requirements, and to protect our legal rights.

Healthcare and patient records may be subject to separate retention requirements under applicable laws and regulations.

6. Disclosure of Information

Nexis Dental Studio does not sell or rent your personal information.

We may disclose information when reasonably necessary:

To provide requested services
To schedule or manage appointments
To our service providers who assist us with website, technology, communication, scheduling, billing, or other practice operations
When you have provided appropriate authorization or consent
When required or permitted by applicable law
In response to a valid legal process, such as a subpoena or court order
To protect the rights, safety, and property of Nexis Dental Studio, our patients, or others
As otherwise permitted under applicable privacy and healthcare laws

When third parties handle information on our behalf, we seek to use appropriate contractual, technical, and administrative safeguards where required.

7. Communications and Marketing

We may use your contact information to respond to inquiries, provide appointment-related communications, and communicate with you regarding services you have requested.

Where required by law, we will obtain your consent before sending promotional or marketing communications.

You may request to stop receiving marketing communications at any time by following the unsubscribe instructions provided in the communication or by contacting our office.

Please note that opting out of marketing communications does not prevent us from sending communications that are necessary for your care, appointments, transactions, security, or other legitimate practice-related purposes.

8. Website Analytics and Cookies

Our website may use cookies, analytics tools, and similar technologies to understand how visitors use our website and to improve website functionality and performance.

These technologies may collect information such as:

Pages visited
Time spent on pages
Browser and device information
General geographic information
Website interactions

Where applicable, third-party analytics or advertising providers may process information according to their own privacy policies.

You may be able to control or disable certain cookies through your browser settings. Disabling cookies may affect some website functionality.

9. Third-Party Websites and Services

Our website may contain links to third-party websites or services, including social media platforms, payment services, scheduling platforms, maps, or other resources.

Nexis Dental Studio does not control the privacy practices of third-party websites.

Once you leave our website, the privacy policy and terms of the third-party website will apply.

We encourage you to review the privacy policies of any third-party websites or services before providing them with personal information.

10. Social Media

Nexis Dental Studio may maintain accounts or pages on third-party social media platforms.

Interactions with those platforms are governed by the privacy policies and terms of the respective platforms.

Please avoid posting confidential medical, dental, or personal information publicly on social media.

11. Data Security

Nexis Dental Studio takes reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, alteration, disclosure, or destruction.

We use appropriate security measures based on the nature of the information and the way in which it is collected and processed.

However, no method of transmitting information over the internet or storing electronic information can be guaranteed to be completely secure.

For this reason, please do not submit sensitive medical or financial information through an unsecured communication method.

12. Your Choices and Privacy Rights

Depending on applicable law, you may have certain rights regarding your personal information.

These may include the right to:

Request access to certain personal information
Request correction of inaccurate information
Request information regarding how your information is used or disclosed
Withdraw consent where consent is the basis for processing
Request deletion of certain information where permitted by law
Opt out of certain marketing communications

Healthcare records and protected health information may be subject to specific legal requirements and limitations. Some requests may therefore be subject to applicable legal exceptions.

To exercise an applicable privacy right, please contact Nexis Dental Studio using the information provided below.

13. Children's Privacy

Our website is not intended to knowingly collect personal information from children without appropriate parental or guardian involvement.

If a parent or legal guardian believes that a child has provided personal information through our website without appropriate authorization, please contact us so that we can review the information and take appropriate action.

Healthcare services for minors may involve additional privacy requirements under applicable law.

14. Do Not Track

Some web browsers provide a “Do Not Track” feature.

Because there is currently no universally accepted standard for responding to Do Not Track signals, our website may not respond to such signals in all circumstances.

15. Changes to This Privacy Policy

Nexis Dental Studio may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or services.

When we make changes, we will update the effective date at the top of this page.

We encourage you to review this Privacy Policy periodically to remain informed about how we protect your information.

16. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the privacy practices of Nexis Dental Studio, please contact us:

Nexis Dental Studio

Address: [Insert Practice Address]
Telephone: [Insert Practice Phone Number]
Email: [Insert Privacy/Practice Email Address]

For questions specifically relating to your protected health information or your rights under HIPAA, please contact the practice directly using the information above.

17. Notice of Privacy Practices

This website Privacy Policy is separate from the Nexis Dental Studio Notice of Privacy Practices, which describes how the practice may use and disclose protected health information and explains patients' rights regarding their health information.

Patients should review the Notice of Privacy Practices for information specifically relating to the privacy of their dental and healthcare information.

Last Updated: 8 Aug 2026